Funding Approved? Next Steps!

Congratulations on securing UPAC funding! Here’s a quick guide to accessing and using your allocated funds:

Student Organizations:

Where’s the Money?

• Your allocation is deposited into your organization’s Restricted Account within the Associated Student Activities (ASA) account.
• These funds can only be used for the purposes stated in your approved request.

How to Use the Funds:

• The ASA Treasurer Guide provides detailed instructions on managing your finances, including accessing both restricted and non-restricted funds.
• Consider attending the Treasurer Workshop on ASA (Financial Management 1) for helpful training.
• The workshop script is also available online for reference.
• NOTE:  ASA is closed from June 7th 5pm – July 7th. No transaction requests are permitted during this time.

Student Organization Travelers:

At least three days before departing for your travel experience, you need to complete and submit a Travel Registration Form. Your funding will not be released to ASA until this form is approved, so it is extremely important to complete this form!

Once UPAC has verified that you’ve submitted your Travel Registration Form, a copy of your allocation letter will be sent to the Associated Student Activities (ASA) office in 240 HUB within two to three business days, when allocated funds will be placed into your restricted “10” account. From there, you can seek reimbursement for your travel experience’s expenses from the ASA office. 

Independent Travelers:

Where’s the Money?

• Your allocation is held with UPAC until your travel has completed.
• These funds can only be used for the purposes stated in your approved request.

How to receive reimbursement:

• NOTE:  ASA (our financial office) is closed from June 7th 5pm – July 7th. No transaction requests are permitted during this time.  Please feel free to submit reimbursement requests to UPAC@psu.edu for independent travel but note that we will not be able to process check requests until July 8th.

• Prior to travel be sure to register your trip on the Student Travel Registration Form on OrgCentral This form is visible from this link after you login..
• After your travel, please submit the following to upac@psu.edu
  • You will need:
    1. A completed Check Request: https://orgcentral.psu.edu/organization/upac/documents/view/2287231
    2. A completed Mileage Reimbursement form (if driving): https://orgcentral.psu.edu/organization/upac/documents/view/2311566
    3. Your Original Approval Letter: Downloadable from OrgCentral > Name Icon > My Submissions > Budgeting
    4. Receipts for your travel expenses including Transportation, Lodging, and Registration
       • If you were approved for a flight, please upload your boarding pass

Need Help?

• Student Organizations: Visit HUB 240: The ASA office is open Monday-Friday, 8:30 AM to 4:30 PM, and happy to answer your questions in person.
• Email asaoffice@psu.edu: Get assistance via email.
• Independent Travelers: Email UPAC@psu.edu 

Remember:

• Use UPAC funds only for approved purposes.
• Refer to the ASA Treasurer Guide for any clarifications.
• and Complete all transactions right away!

Congratulations again! Welcome to utilizing your UPAC funding!