Funding Approved? Next Steps!

Congratulations on securing UPAC funding! Here’s a quick guide to accessing and using your allocated funds:

Student Organizations:

Where’s the Money?

• Your allocation is deposited into your organization’s Restricted Account within the Associated Student Activities (ASA) account.
• These funds can only be used for the purposes stated in your approved request.

How to Use the Funds:

• The ASA Treasurer Guide provides detailed instructions on managing your finances, including accessing both restricted and non-restricted funds.
• Consider attending the Treasurer Workshop on ASA (Financial Management 1) for helpful training.
• The workshop script is also available online for reference.
• NOTE:  ASA is closed from June 7th 5pm – July 7th. No transaction requests are permitted during this time.

Independent Travelers:

Where’s the Money?

• Your allocation is held with UPAC until your travel has completed.
• These funds can only be used for the purposes stated in your approved request.

How to receive reimbursement:

• NOTE:  ASA (our financial office) is closed from June 7th 5pm – July 7th. No transaction requests are permitted during this time.  Please feel free to submit reimbursement requests to UPAC@psu.edu for independent travel but note that we will not be able to process check requests until July 8th.

• Prior to travel be sure to register your trip on the Student Travel Registration Form on OrgCentral This form is visible from this link after you login..
• After your travel, please submit the following to upac@psu.edu
  • You will need:
    1. A completed Check Request: https://orgcentral.psu.edu/organization/upac/documents/view/2287231
    2. A completed Mileage Reimbursement form (if driving): https://orgcentral.psu.edu/organization/upac/documents/view/2311566
    3. Your Original Approval Letter: Downloadable from OrgCentral > Name Icon > My Submissions > Budgeting
    4. Receipts for your travel expenses including Transportation, Lodging, and Registration
       • If you were approved for a flight, please upload your boarding pass

Need Help?

• Student Organizations: Visit HUB 240: The ASA office is open Monday-Friday, 8:30 AM to 4:30 PM, and happy to answer your questions in person.
• Email asaoffice@psu.edu: Get assistance via email.
• Independent Travelers: Email UPAC@psu.edu 

Remember:

• Use UPAC funds only for approved purposes.
• Refer to the ASA Treasurer Guide for any clarifications.
• and Complete all transactions right away!

Congratulations again! Welcome to utilizing your UPAC funding!